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Wednesday, March 20, 2019

2019-03-12 - Board of Supervisors Meeting Notes

by Neil Richard

The Board of Supervisors began their meeting at 8:15pm.

There were no amendments to the Agenda.

Jim Lynch began Public Comment by saying he wanted to report on the 10th Annual Half Marathon that was held on the Dahlgren Railroad Heritage Trail. He said it was quite a success on the cold and rainy morning with over 100 runners and over 20 volunteers. Lynch said the comments from the runners were very positive about the day and the course. Lynch said he wanted to express appreciation to the County for the helpers they had on hand, including personnel from the Fire, Rescue, and Emergency Services Department as well as the King George Amateur Radio Operators and the Fredericksburg Railroad Museum for providing two train cars. He said the kids in particular enjoy the train cars. Lynch said the overall winner was Matt Boyd and Lynch wanted to mention him specifically because he is a native of King George. Lynch said Boyd has also won the race in the past. [EDITOR'S NOTE - Neil Richard, a co-founder of Project94, is the Treasurer of the Friends of DRHT.]

Next to speak was Kim Dodge who wanted to thank Richard Granger for following up with her on the flashing left turn arrows at Port Conway and Kings Highway (Route 3). Dodge said that Granger contacted the right people but their comment was that the project was state wide and the intersection met the criteria for that type of light. She also said that the bottom line from the traffic engineers was that people just needed to learn how to drive. She again thanked Granger for following through even though their hands were tied.

Cathy Binder then read a letter from Kelly Lewis. Lewis said she was a recent patient at the CVS Minute Clinic and noted that when she arrived, the wait time was over four hours. Lewis said she didn't have to wait that long because she scheduled an appointment online ahead of her trip but in talking to the medical professional there, the long wait times were a regular occurrence. Lewis said she was told all the patients would likely not be seen that day, even if the employee worked through their lunch break. Lewis said she supported the proposed medical venue prior to this but her experience was the catalyst to write a letter urging the Supervisors to support the project as well. She said long wait times like this are unacceptable and that even though the rural integrity of King George will always be cherished and valued, the County needs these things.

Jeff Bueche then read a letter from Renee Parker. Parker said that one of the topics at an upcoming work session would be the library and wondered about the previous discussions to merge with Central Rappahannock Regional Library (CRRL). Parker said she saw no value in the library merging with CRRL however saw a cost savings of $14,000 per month by the library becoming a County department. In addition to the claimed cost savings, Parker said it would allow the County to provide oversight and transparency that the community deserves. She said that it takes about half a million dollars a year to fund the library and thought the County's oversight and guidance was the only way to provide proper stewardship of the library.

John Jenkins began his report by thanking everyone for their comments. He especially wanted to thank Lynch for his comments on the trail saying it was another reason it is the crown jewel in the County. Jenkins then quipped that he was going to run the race but "twisted his ankle or something." Jenkins continued that he couldn't agree more about the need for medical facilities. He said you can't have enough stuff like that and that the Board has been vocal about the issue as well as citizens. Jenkins said the Board has not seen any official plan yet but would look at it when it arrives. Jenkins attended the George Washington Regional Commission (GWRC) meeting on February 25th and the budget work session on the 26th. He said he also attended the Home Show on March 2nd and the YMCA Casino Night on the 9th.

Richard Granger started his report by thanking everyone that came out to comment as well. He said he appreciated Parker's comments on the library and Lewis' comments as well. Granger said he attended the budget work session on February 26th then made a motion to appoint Thomas Kramer to the Wetlands Board. The motion was approved. Granger then said at an earlier meeting it was questioned if Gina Panciera could serve on the Building Code Board of Appeals while also serving as an elected official on the School Board. Granger said that County Attorney Eric Gregory found no conflict and that Panciera is an engineer, a certification that is required for the Board. Finding nobody else qualified and willing to serve, Granger made a motion to reappoint Panciera to the Board. The motion was approved.

Cathy Binder's report began with her thanking Dodge for coming out to speak and for understanding that sometimes the Supervisors can't fix everything. To Lynch, Binder said that as the former Cross Country Coach at King George High School, she remembered seeing Matt Boyd's name many times on the list of records. On February 25th and March 7th, Binder attended Service Authority meetings. On February 26th, she attended the budget work session. Binder said she also attended the Home Show and was able to talk to a lot of residents about a lot of topics. On the 6th she attended the Rappahannock Area Agency on Aging meeting and took a tour of the Westmoreland County Sheriff's Office and Courthouse on the 12th.

Before Ruby Brabo began her report, Jeff Bueche said she had previous approval to attend the meeting remotely via video conference. Brabo then reported on her participation in a National Association of Counties (NACo) conference call on February 22nd and again on the 25th. Also on the 25th she attended the GWRC meeting. On the 26th she took part in another NACo conference call related to the Waters of the United States (WOTUS) and attended the budget work session. On March 1st, she went to a WOTUS meeting with NACo, the Environmental Protection Agency (EPA), and the Army Corps of Engineers. From the 1st through the 6th she attended the NACo legislative conference during which she met with the Rural Affairs Committee to discuss the burden of a 2020 census being done only online. Brabo said this online-only format would result in skewed numbers in rural areas with limited or no internet access, thus impacting their ability to get Federal funding that is based on census data. Brabo said she was awarded with the Chairman's John Deere award during the conference because of her advocacy for a higher population cap for Rural Broadband. During the conference she also attended Capitol Hill briefings related to surface transportation and medical access for veterans after arrest but prior to conviction. On March 6th Brabo attended the Spotsylvania Hospital Board meeting. On the 7th she attended the Service Authority budget work session. On the 9th she participated in the Sheetz to Sheetz Run to support Ainsley's Angels.

Jeff Bueche then read his report and apologized that it was so long-winded. He said he attended the budget work session on February 26th. Bueche said after many drafts and conversations, the Board approved a Travel Policy Amendment for transparency and accountability. He said he has been asked since then about the language concerning the appointment of a Virginia Association of Counties (VACo) and NACo representative. Bueche said that VACo and NACo lobby for things he supports and doesn't support and would rather have a seat at the table to guide that process than be left in the dark. ON March 2nd he attended the Fairview Beach Polar Plunge and the Home Show. On March 9th Bueche attended the Casino Night at the YMCA. He said the upcoming meeting with the School Board would be delayed but that he felt the reported amount of $1.8 million the schools would ask for was unrealistic. He said he would be holding a Round Table discussion on March 22nd at Caledon State Park to discuss the County's infrastructure needs. From fire and rescue needs to the Service Authority to empty buildings, he asked that everyone come with ideas on how to solve the issues. Bueche finished his prepared remarks by reminding everyone that he can be reached via email (Monroe@co.kinggeorge.state.va.us).

Adding to his report, Bueche thanked Dodge and Lynch for speaking. To Lynch he said the only way he was running was if somebody was chasing him but congratulated him on a successful event. To Lewis, he thanked her for her letter and agreed that reliable medical care was needed and is outlined in the Economic Development Strategic Plan. To Parker's comments on the library, he said it caused him to reflect on the previous discussions held last year. Bueche said that from what he's seen, the Supervisors don't have the authority to bring Smoot under the purview of the County as a department. He said that authority lies with the library's Board of Trustees. Eric Gregory, County Attorney, agreed, stating that the Supervisors can't make a unilateral decision and that it has to be a mutual decision between both groups. Bueche added that his second point was that while he had an open mind during those earlier discussions on joining CRRL, he didn't think her quoted cost savings of $14,000 per month was accurate. Bueche said he believes the overall savings was $10,000 to $20,000 per year, not $14,000 per month. Bueche ended his report stating he also visited the Westmoreland County Sheriff's Office and Courthouse and felt a design like that could meet King George's needs.

The Consent Agenda was approved.

The County Attorney, Eric Gregory, had no report.

Marta Perry of the Tri-County/City Soil and Water Conservation District then gave a presentation. She gave a brief overview of the history of the group, some of the efforts that they undertake, and some of the roles that they play in the area. Perry said they were not a regulatory agency but rather focused more on helping farmers and residents reduce pollution runoff into the water system as well as to help reduce soil erosion. She said they administer grant programs and offer free site visits to property owners and even work to reduce the caseload of local governments. She finished her presentation by announcing that Cloverfield Enterprises, a farm managed by the Hunley family, once again earned the Clean Water Farm Award. Bueche then read the proclamation to that effect.


Tim Hatch, Chairman of the Landfill Advisory Committee, then presented the draft Purkins Corner Convenience Center Standard Operating Procedure (SOP). Hatch said the Supervisors had directed the Landfill Committee to create a policy for both Sealston and Purkins Corner and this was their version for Purkins Corner. He said the draft had gone through many edits, including from Dr. Neiman Young, County Administrator, and Eric Gregory, County Attorney. Hatch said the Committee looked at surrounding counties and used that as a basis. Brabo asked about two errors on the SOP, including the incorrect header for "5 Rules" when there were more than five rules and the duplicate entry for florescent bulbs. Because of the lag in her being able to communicate remotely, the rest of the Board had already made a motion to approve and voted to approve it as she was talking. Bueche then consulted with Gregory who said they could step back and address Brabo's concerns and then vote again. With discussion reopened, Brabo again stated her concerns as well as that residents were not given direction on where to dispose of prohibited items. Hatch said that the prohibited items wouldn't be allowed anywhere and Brabo argued that some items could be taken to Sealston. After more discussion among the Supervisors and Hatch, the Board approved the SOP with the two modifications Brabo noted and gave the Committee the direction to further amend the SOP to address Brabo's request for where to dispose of prohibited items. [EDITOR'S NOTE - Neil Richard, a co-founder of Project94, is the Secretary of the Landfill Advisory Committee.]

Next was Dr. Young's request for the Board to approve a contract for mold remediation at the Courthouse. Granger asked how soon the process would start and Young said within 30 days. Binder asked if employees would be forced to move and Young said no, the work would take place at night. The Board approved the contract.

Dr. Young then asked for approval for an amendment to the Personnel Policy related to the declaration of an emergency. The Board approved after Brabo thanked him for helping train staff for these scenarios and updating the policies.

Next was a request from the King George Art Guild to display a painting in the Board Room. Binder said she was excited to see this happen and felt it would be a great addition to the room. The Board approved.

Dr. Young then asked to amend the budget regarding the Supervisor's travel spending. The Board approved.

Dr. Young then said he had contact from the Planning Commission. Brabo said she found it disturbing that the Planning Commission chose to present maps that showed Dahlgren as a Primary Settlement District at their Open Houses when the Supervisors had voted to remove it from the list. Brabo said that if the Supervisors voted to remove Dahlgren as a settlement zone, they should have shown that on the maps to get better feedback from residents regarding the updated Comprehensive Plan. Dr. Young said Brabo was correct in that was how the Planning Commission presented the maps to the public and that the Planning Commission felt that the arbitrary three mile radius was a practical solution. Young said they were aware of the Supervisor's recommendation. Bueche added that he was at the first Open House and he discussed the issue with Brabo but didn't recall a vote, but rather a consensus. Brabo said there was indeed a vote at the work session and that the Joint Land Use Study (JLUS) recommends a three to five mile military overlay district to act as a buffer for military installations. Nobody mentioned that the Dahlgren Naval liaison previously informed the Planning Commission that the Navy did not want to remove Dahlgren as a Primary Settlement District.

Editor's Note: In doing research to see if the Board of Supervisors voted to remove Dahlgren as a Primary Settlement Area, the results are inconclusive. There are no Meeting Minutes from the Supervisors and the Planning Commission Meeting Minutes from the joint meeting simply state:
"Mr. Jenkins, KGCBOS stated due to infrastructure, he would like to see Dahlgren removed from the comprehensive plan as the primary and/or designated settlement for the proposed Mixed Use Development (MUD). Ms. Brabo, KGCBOS seconded Mr. Jenkins proposal and Chairman Granger, KGCBOS third the proposal."
Additionally, my own notes from the evening simply state "GRANGER, BRABO, and JENKINS: remove dahlgren [sic] as primary settlment [sic] area or district to reduce impact on NSWC, CAPT Netta asked for this in the past and was refused by previous BOS"

It should also be noted that later in 2018 at the October 23rd meeting, the Planning Commission altered the Military Installation Area (MIA) around Dahlgren to meet the Joint Land Use Study (JLUS) guidelines. Additionally, at the October 9, 2018 Planning Commission meeting, the Navy spoke out against the removal of Dahlgren as a Primary Settlement Area stating:


"Ms. Keenan discussed the Dahlgren Primary Settlement Area. Ms. Keenan stated there was discussion about removing the Dahlgren Primary Settlement Area from the KGC Comprehensive Plan to provide a larger buffer around the Naval Surface Warfare Center Division Dahlgren (NSWCDD) base. [Ms. Lynne Keenan is the Community Planning Liaison Officer for Naval Support Activity South Potomac, Dahlgren.]

Ms. Keenan stated while unchecked growth is a concern to the mission of Dahlgren, we feel compatible development in this area has been much needed for amenities and services for personnel and their families. It is the official position of the (US Naval Support Activity South Potomac) base Commanding Officer, Captain Michael O’Leary that removing the Dahlgren Primary Settlement Area would be a greater harm than good for growing personnel and the ability to meet the demands of the nearly 12,000 persons that work and live on the base. Some people have complained the Navy’s position on this matter has not been vocalized clearly enough, therefore, there is an issued apology for same. The Navy supports compatibility with businesses and business development (as part of the JLUS) in the Dahlgren Primary Settlement Area and it is the hope of the Navy to continue to use these services and amenities in the future."

Dr. Young then informed the Board that the School Board would not be coming to the work session on the 14th and instead intended to come on the 19th. Bueche asked if the citizens on the Budget Advisory Committee would be invited. Young said they would be. Although Brabo was upset the School Board delayed the meeting, she wanted to make sure the citizens would be able to participate in the discussion. Bueche reiterated that concern saying the school system was a major part of the budget and wanted the citizens to actively participate. The rest of the Board was amenable to that. Because of the concern over the amount of time involved, Young said he would prepare a bare bones agenda for the evening.

The meeting adjourned at 9:39pm.

Meeting Attendees:
John Jenkins (Board of Supervisors)
Jeff Bueche (Chairman, Board of Supervisors)
Richard Granger (Board of Supervisors)
Cathy Binder (Board of Supervisors)
Neiman Young (County Administrator)
Eric Gregory (County Attorney)

Absent:
Ruby Brabo (Board of Supervisors) - Not present in person but attending remotely via video conference.

Meeting Agenda

Next Meeting:
The Board of Supervisors will next meet on March 14, 2019 at 6:30 pm at Company 1.

Previous Meeting:
Read about the previous Board of Supervisors Meeting.

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