Local Leader Interviews

Click here for a list of all the interviews with #localleaders.

Friday, March 29, 2019

OPINION - A Sea Of Red For Education

by Neil Richard

The Lewis Egerton Smoot Library was in the hot seat during the last Supervisors' budget work session with County leaders looking for answers on why the library needed more than the level funding they got last year. This budget work session turned the tables on the Supervisors and put them in the hot seat with a standing room only crowd challenging their previous statements regarding school funding. With educators, paraprofessionals, volunteers, parents, and School Board members in the audience, many of them wearing "Red for Ed," the Supervisors endured an hour of public comment. About twenty people spoke, some crying from raw emotion, stating their support for funding the school's request for more money this year. Several speakers even said an increase in tax was okay with them.

Another 10 or 20 people arrived after this photo.

With so many members of the public in attendance, some arriving after the School Board meeting, and many in the hallways outside the meeting room, it was difficult to get an accurate count. My best guess is at least 70 people were there. It was also hard to keep count of how many people spoke during public comment as the simple task of making tally marks couldn't compete with the numerous compelling stories from teachers. A few highlights from the public comment session included a teacher saying they were "fed up with the lip service" and wanted the Supervisors to fund the schools. Many repeated that it was not about dollars and cents, a reference to Jeff Bueche's earlier comments from the joint meeting the Supervisors held with the School Board. Some reminded the Supervisors that the budget presented by Dr. Benson, Superintendent, was already cut and that those cuts were needs, not wants. One teacher said she requested additional positions at each school in the district because they were needed. She had data to validate her request yet the needed positions were not included in the budget that was presented to the Supervisors. One speaker summed things up by saying "as a parent and a para, please fund this."

Having caught wind of a large crowd coming to speak, a Sheriff's Deputy was present. In the last two years, even during last year's shouting match, there have never been deputies present at a budget work session to provide security. Thankfully the crowd was largely polite and professional but it showed that many had not attended a public meeting like this before.  With public comment winding down, Jeff Bueche said that the Supervisors had planned to fund both the teacher raises and the requested Special Education positions.

Each Supervisor then commented, starting with Ruby Brabo saying her intent was not to discredit Dr. Benson during his presentation. Cathy Binder commented that she had been in the rooms of many of those that spoke, taught kids from others that spoke, and had done the work of many of them in the room. Richard Granger reminded everyone that the Board of Supervisors has the authority to fund the schools, but does not have the authority to govern how those funds are spent. John Jenkins said his line of questions during Dr. Benson's presentation wasn't intended to be rude but to rather find out the cost of the Special Education positions because he wanted to make sure they were funded. Jeff Bueche encouraged everyone to stay for the rest of the meeting and to attend future meetings to stay involved in the process. None of the Supervisors mentioned that all other County employees received salary raises over the past two years. Although it was included in the handouts during the meeting, it wasn't mentioned by anyone that the Supervisors would also receive a pay raise, going from $10,000 per year to $15,000 per year. School Board members also requested a raise this year in an effort to go from their current base pay $3,000 per year up to $5,000 per year.

After nearly 90 minutes, and a short recess, the Supervisors got back to their Agenda and heard from Dr. Neiman Young, County Administrator. Dr. Young said his revenue projections for next year showed the County's predicted income at $85,242,365. When compared to the County's projected expenses of $85,833,237, this left a gap of $590,872 to cover. Dr. Young gave the Board three options; raise taxes three cents, use the Revenue Stabilization Fund, or reduce the local contribution amount to the schools. Even though a one cent real estate tax increase (per $100 of assessed value) equates to roughly $270,000, the need to raise it to three cents would be cover the full amount and note leave the County short. It was also noted that due to the landfill revenue funding capital projects, the tax rate is artificially 27 cents lower. In addition to that, the County has already leveraged roughly 20 years of landfill revenue out of the remaining 26 years of life. Historically, the real estate tax rate ranged between 72 cents and 77 cents from 1996, roughly when the landfill opened, to 2005, shortly before the housing market crashed. Since 2009, when the tax rate was 50 cents, the rates have seen two spikes; 2014 saw a six cent increase and 2016 saw a seven cent raise.

There was some discussion during the budget summary about raising tax rates versus giving teachers raises. When discussion turned to the need for the schools to separate their Human Resources and Finance Officers from the County, Brabo said that previous Supervisors had forced the school to combine with the County. She suggested writing a letter to Dr. Benson to explain that the County would no longer offer these services to the schools and be penalized on their compliance audit and thus, the schools would need to hire the staff needed to complete the work. Several Supervisors said, at this point in the meeting and earlier in the evening, that the County gives the schools money but it's up to the schools to decide how to spend it. While that may be true, it puts the burden on the School Board for deciding between a pay raise for teachers and funding mandated Special Education positions.

In looking at previous meetings and presentations, it was interesting to find that some Supervisors weren't very supportive last year to fund the schools either. The School Resource Officers (SROs) was a big point of contention during at least two different meetings, even though the schools didn't specifically request them and the funding comes out of the Sheriff's budget, not the school budget. Additionally, the schools had a year-over-year reduction in projected expenditures of about $28,000 and they asked for an incredibly small increase in local funding last year of only $303,728.

At the end of the evening, there were a few topics on the Agenda that were pushed to the next Board meeting. The Personal Property Tax Relief Act funding was cut to 30%. But the key point on the Board fully funding the school funding request was left unanswered. A few Supervisors wanted a few more details to be answered before making a final decision.

Thursday, March 28, 2019

OPINION - 2019-03-22 - Jeff Bueche Town Hall Notes

by Neil Richard

Jeff Bueche once again held a Town Hall for the residents of his district, James Monroe, as well as the entire County of King George. With the strong storms that came through just an hour before the meeting, the location changed at the last minute due to a power outage at Caledon State Park. Bueche instead hosted his meeting at the Fairview Beach Fire House.

As with his previous Town Halls (a list is below), Bueche invited T. C. Collins, School Board Chairman, and Dr. Neiman Young, County Administrator, to attend. Also invited was Vic Mason, Clerk of the Court. Bueche said the main goal for the evening's discussion was to talk about the infrastructure needs in the County. He listed a few, including broadband internet, a new Courthouse, and medical facilities.

The discussion circled around these topics, along with the water and sewer needs, affordable housing needs, and what to do with vacant buildings. When talking about the vacant buildings, one of which is the old King George Middle School, the discussion quickly grew heated when talk turned to the recent news about the School Board budget request.

Bueche defended and repeated many of his comments and opinions from earlier Supervisor meetings but a few in the audience, and at the head table, disagreed. While not necessarily arguing with each other, it was clear that Collins and Bueche had very different ideas on how much funding the school should receive. It could be argued that Bueche's biggest gaffe of the evening was suggesting that the band students sell chocolate bars to raise funds for their uniforms. Collins, and others in the audience, felt troubled by the suggestion. A mumbled suggestion to cut the Supervisor's travel budget instead drew at least one chuckle from the audience.

The evening wasn't filled with all negative news though. The audience did have suggestions for solving financial and infrastructure issues in the County. Bueche said he, Dr. Young, and Cathy Binder toured the Westmoreland Courthouse recently and saw a lot of promise in using a similar building design in King George. Although Mason said the needs of King George would not be the same as Westmoreland, it did sound like some of the features in the Westmoreland Courthouse were similar to his needs in King George.

Other audience suggestions included bringing back fundraisers for the Fire and Rescue Department, selling the old Middle School, and making the Service Authority part of a public utilities department. In what felt like the biggest surprise of the evening, the Service Authority was not discussed as much as expected however there was some healthy debate over the positives and negatives of privatizing the Service Authority versus turning it into a County department. There was also some discussion on the history of the Service Authority and how it had acquired so much debt.

As I am a member of the Landfill Advisory Committee, the most interesting suggestion for me during the evening was to reserve the last few cells of the landfill for only King George County trash. By limiting what goes into those cells to only trash from residents, it would ensure a longer lifespan for the benefit of dumping trash for free. I don't know if this would be possible but I feel that it's a good idea to look into. The cost to dispose of trash and recyclables is rising in many areas, including places in our region, so if we could preserve that benefit for residents, it is certainly worth looking at.

Dr. Young had the most interesting question of the evening, asking what percentage of expenses should be for the schools. I was the only one to accept the challenge and answer. Other interesting topics discussed included the possible expansion of the Career Technical Education (CTE) program. Some in the audience gave great anecdotal evidence on how a CTE program had a positive impact on their lives but had very little financial impact on the schools. Also discussed was how to handle existing properties owned by the County but sitting unused. Some in the audience suggested selling them while others felt rehabilitating them was necessary.

After two and a half hours, it was clear that the bulk of the conversation was finished. It is unclear how many of the suggestions will be put into practice but it was good to hear that some residents cared enough to have ideas. While the conversation on funding educational needs got a little heated at times, the rest of the evening was full of a civil and productive discussion.

Previous Town Halls hosted by Jeff Bueche:

[2019-03-28 - Updated to include a link to the December 14, 2018 Town Hall.]

Wednesday, March 27, 2019

2019-03-19 - Board of Supervisors Meeting Notes

by Neil Richard

The King George County Board of Supervisors began their meeting at 7:58pm after taking a few minutes to add microphones to the tables on the floor.

There were no amendments to the Agenda.

Kim Dodge was the only person to make a Public Comment. She said that she was once again standing before the Board to ask for no increase in taxes. She said her home income stays the same so every time the tax rate increases, she has less money.

Richard Granger began his report by thanking Dodge for speaking. Granger said he attended the budget work session on the 14th as well as the James Madison event at Belle Grove on the 16th.

John Jenkins also thanked Dodge for commenting. He said the Board always strives to not raise rates. Jenkins said he also attended the work session on the 14th and the George Washington Regional Commission (GWRC) and Fredericksburg Area Metropolitan Planning Organization (FAMPO) on the 18th. He said since the primary representative, Ruby Brabo, was there, he left early.

Cathy Binder also thanked Dodge for her comments. She then pointed everyone to admire the new painting that was hanging in the back of the Board Room by James "Dick" Gros. Binder said the painting, from 1976, was a depiction of how King George County was originally mapped and that the artist's family was excited to have it hanging here. Binder also thanked the King George Art Guild and Vic Mason for their help in making it possible. Binder then made a motion to appoint Joseph Gaborow to the Planning Commission. The Board approved.

Ruby Brabo then gave her update, stating she participated in the Virginia Association of Counties (VACo) Rural Action Caucus conference call on the 15th. She said they discussed the creation of a rural ideas lab and a podcast on rural life. She also said that veteran and farmer suicide is high in the nation. On the 18th she attended the GWRC and FAMPO meetings and there was discussion about the organizations' relationship. She said a new Memorandum of Understanding would be pursued in the future. On the 19th she met with the Veteran's Affairs and discussed the state benefit officer locations noting that there were none in the Northern Neck or the Middle Peninsula. Brabo said that a study was presented by Weldon Cooper that projected an increase in population for those over age 55 and that the number of school-aged residents would fall. On the 19th she participated in a White House conference call on the opiod crisis.

Jeff Bueche began his report by thanking Dodge for her comments. He attended the budget work session on the 14th as well as the James Madison event at Belle Grove on the 16th. Bueche said he was impressed by the reenactor and that a lot of what he said resonated with him. Bueche said that a lot of people take it for granted but King George really is the gateway to the Northern Neck.

The Consent Agenda was approved.

The County Attorney, Eric Gregory, had no report.

Next was a presentation from Jonathon Weakley, General Manager of the King George County Service Authority. Weakley summarized two capital improvement projects that he was asking the County to fund in part or in full. He said the Service Authority is also looking at their budget right now and are working towards being more self sufficient but that these two projects were currently beyond their financial abilities at this time. The first project was to provide generators for pump stations to bring them into compliance with Virginia Department of Environmental Quality (DEQ) standards. He said this was part of the current Consent Order and while there is no established deadline he felt confident that DEQ wanted the generators in place sooner rather than later. He said this project would cost about $225,000.

Weakley's second capital request was to replace the Ninde Store well house. He said he didn't bring the pictures with him tonight but that it was in dire need of being replaced. Weakley said he had a cost range and the high end of the estimate was about $198,000. This makes the total maximum request about $430,000. Weakley said they were also working on a roughly similar figure in their budget that may require a rate increase but that he was only asking the Board for assistance with the capital project funding.

Brabo stated that if the County were to help, there were strict requirements involved because the two entities were separate. She said the County needed to see either an economic development benefit or an issue with safety and welfare. Weakley said that both projects would fall under the health and safety category. He said a catastrophic failure at the Ninde well would leave residents without water which is a public health issue. He said if it were to fail, they would be required by the Virginia Department of Health (VDH) to provide water.

Brabo asked how much money the capital fee had brought in. Weakley said the fee, which only began last year, has brought in only $48,000. He said normally he would like to use that funding towards capital projects like this but there are other issues they have been dealing with, including the pump failures they addressed earlier in the evening. Weakley did say that he wanted to provide as much sweat equity as possible but the money would be going to meet other needs.

Dr. Neiman Young, County Administrator, added that he wanted to clarify two points. First, the funds would come out of the Capital fund which would mean no additional tax increase on residents would be needed. Second, he said the County was also working with Davenport to look at other viable solutions for funding including low interest loans. Dr. Young said that while that process is taking place, he still needed to know from the Supervisors if they were willing to commit to the expense of the projects.

Brabo asked if either of the projects was due to the DEQ Consent Order. Weakley repeated what he already said that the first project was a direct result of the Consent Order. He said the second project, at Nindes Store, was under the jurisdiction of the Virginia Department of Health (VDH). Brabo said she was willing to at least entertain the first one but was hesitant to fully pay for the second one suggesting that maybe a low interest loan would be better.

Bueche asked if the second project could be absorbed by the Service Authority and Weakley said there were different options such as rehabilitating the well house or replacing it in full. Weakley said that if the Supervisors were looking for the Service Authority to cover the cost difference between the upper and lower cost estimates, that was something he could take back to the Board of Directors and look into. Weakley did caution them that repairs may not be possible due to the conditions present and that based on the last inspection it would certainly fail the upcoming November inspection.

Binder asked for Weakley to expand a little on the idea of connecting the Ninde system to the Circle system. Weakley said it would cost about $900,000 to do so. Binder added that she has seen the pictures of the well house and it absolutely needs to be taken care of.

Brabo went back to the first project being well justified for the County to cover the cost but again was hesitant to fund the second project. She suggested that maybe the Economic Development Authority (EDA) could finance a low interest loan to the Service Authority saying the EDA is always looking for a way to make money and that interest off the loan would do so. Granger said he had no problem with that if the EDA was interested.

Granger asked if a decision was needed now or if it could wait until they heard back from Davenport. Dr. Young said the final decision needs to be during the Capital Improvement Plan (CIP) cycle but Davenport should have an answer by Monday before the next budget work session. Granger said he was willing to entertain helping the Service Authority and Jenkins agreed. Jenkins said that he liked the idea of looking into some halfway split between a gift from the County and a loan, especially if it was a way to ease the burden of Service Authority fees.

Bueche said he thought they were in a position to move forward. Bueche said he had no problem supporting the EDA helping with water and sewer expansion but had real issues subsidizing the Service Authority. He said they seriously need to look into restructuring it.

EDITOR'S NOTE - During the School Board Budget Presentation by Superintendent Dr. Robert Benson, the presentation on their request was difficult to hear. Although microphones had been added, unlike the earlier Service Authority meeting, at times it was still difficult to hear all of the questions and comments. You can review a copy of the School Board Budget Presentation on the school's website here. What follows is simply a high-level overview of their presentation.

In what could be considered an odd mix of a work session and a formal meeting, the King George County School Board was then invited to sit at the tables along with Dr. Robert Benson, Superintendent of Schools, and the Citizen Budget Advisory Committee members. Once everyone was seated, T. C. Collins, Chairman, called the School Board to order at 8:24pm.

Of the nearly 4,500 students in King George, one third of them are considered economically disadvantaged. Nearly half of all teachers have a Masters Degree which helps reduce teacher turnover. A first year teacher makes just under $42,000 per year. King George exceeds state averages on Standards of Learning (SOL) test scores except for History where it is only one percentage point behind. All schools are accredited and the Pre-School has the highest state rating possible. King George also earned a Silver Level Award for being environmentally efficient and Jessica Drinks of the King George Middle School was recognized as the Rappahannock Region Media Specialist of the Year. On top of that, King George has the highest graduation rate in the area.

Dr. Benson continued his presentation listing the numerous accomplishments, programs, and recognition the schools have earned. These included accomplishments in academics, athletics, and extracurricular activities. His presentation was lengthy however he listed most but not all of the accomplishments.

As Dr. Benson began to present the School Board's current request for funding, including the additional staffing that was needed, Brabo interrupted and asked if those positions were mandated. Benson said they were in a sense because the schools were federally required to provide a free and equitable education for those students with an Individualized Education Plan (IEP). Brabo clarified and asked if they were mandated or above and beyond what was needed. Benson said none of the positions were above and beyond. He said if the schools were going above and beyond, they would just hire Special Education teachers. Instead, Benson said, they hire Special Education teachers and paraprofessionals to save money.

Jenkins asked how much support came from the state grant for the Algebra Readiness Teacher. Benson said he wasn't sure of the exact amount but that it did cover a portion of the salary and benefits. Jenkins asked how long the grant was for and Benson said it was continuous.

When discussing the Chromebook computers, Binder asked if those computers went home with the students or stayed at school. Benson said they stayed at school. When discussing the administrative needs in the schools, Bueche asked how the requested truancy officer would get kids to school. He asked if the officer would knock on doors and take them to court and Benson said yes. Bueche said he was of the opinion that it was the parent's responsibility to get the children to school and that the schools shouldn't raise kids but instead educate them. When asked what system is in place now to handle this process, Benson said there is currently one truancy officer that manages the entire student population. He also said that state law says schools could lose their accreditation if they have too many absent students. Tammy Indseth also added that the school's Average Daily Membership (ADM) is impacted by truancy and that ADM is a major factor in determining state funding. Binder said she was familiar with the attendance policy changes from the state and asked if the accreditation is an optional one or mandated by the state. Benson said it was mandated by the state. When asked what the current ratio was between the existing truancy officer to students, Benson said he didn't have an exact number of cases but reminded the Board that the single employee needs to cover nearly 4,500 students.

Gayle Hock said that studies have shown most juvenile delinquency and adult criminal behavior has been linked to school truancy. She said that in the long run, by getting kids to school they are saving the community money in court costs and jail fees. Bueche said that the mention earlier of free and appropriate education shouldn't involve tracking down kids that are in the social services case load. He said the Supervisors are trying to make this a needs based budget and he felt that in the grand scheme of things this wasn't a need. Brabo added that if a student never sets foot in the school, then they aren't impacting ADM. Binder asked the most telling question when she asked Benson how he knew that the student wasn't in school. Benson said that was the point behind the need for another truancy officer. Bueche said that at the end of the day, the Supervisors give the schools a pile of money and it's up to the schools how to spend it.

Dr. Benson continued his presentation, mentioning that 62 bus drivers run 252 routes to get kids to and from school. He also said that due to the energy efficiency initiatives, the school has avoided spending nearly $350,000. Benson also said that due to the County refinancing bonds, the schools have saved over $500,000 in debt.

When Dr. Benson began discussing projected ADM numbers, Brabo questioned his projected figure of 4,350 students. When Benson began to expand on ADM and the Local Composite Index (LCI), the amount the state requires a locality to contribute to the school system, Brabo got up and handed out her own sheet of data. Brabo said her figures prove Benson's were incorrect. Benson explained that the LCI for King George had gone up since last year and therefore King George would be required to spend more on schools. When Benson began showing how much extra the County spent on schools above the LCI, Brabo again called into question the data in his presentation.

With Dr. Benson's presentation complete, one of the citizens pointed out some flaws in his math and said it called into question the school's wants and needs. Benson said he was required to present a budget of need, not wants. Another citizen asked about the IEP program and who determined if a student got an IEP. She also asked if Benson was alarmed about the number of students with an IEP or that more teachers were required because of an IEP. Benson said that students don't get an IEP overnight or just because they have a bad day. He said the student is tested by school officials and sometimes outside professionals. Once proven to be eligible, Benson said the schools have a legal obligation to meet their needs. Benson also said that the levels seen in King George for IEPs match those nationally.

Bueche ended the discussion by saying he felt like the schools were in a good position. There was a low student to teacher ratio and felt that some costs could be absorbed by the schools. He said that the County only increased spending by 1.6% and the schools increase of 6 percent felt like too much. Bueche said the schools are great and in the best position compared to the rest of the County.

The School Board adjourned their session at 9:29pm.

The County Administrator, Neiman Young, had no report.

Then there was some debate as to whether the Board should discuss the intern position. When asked, Dr. Young said the discussion didn't need to happen tonight.

Bueche and Granger appeared to desire a discussion so Bueche introduced the topic by saying he contacted each Supervisor individually about the intern position that supported all of the Supervisors. He said the discussion was to determine if the funds could be used to pay for a position somewhere else or if the intern position was justified.

Granger said he felt the position should be removed and the money should be used elsewhere. Jenkins said he thought the intern provides an excellent service but would rather use the money in another department that needed it such as the Commissioner of the Revenue that was asking for a position with a similar cost. Binder added that she felt the person in the job has done a great job and provided a good service but felt that the Supervisors were making cuts all over the place and thought the Commissioner of the Revenue had been passed over too many times.

Brabo said she wasn't aware that there was not enough money in the budget to fund the Commissioner of Revenue position. Dr. Young said there was enough money. Brabo said she didn't understand then why the intern position needed to be cut. Jenkins said he doesn't remember using the intern's services or asking for the position to be created.

Brabo said the position was voted on by the Board of Supervisors. Bueche said he had asked Travis Quesenberry, the former County Administrator and current County Engineer, for information and Quesenberry said the position was never presented to the Board or voted on by them. Quesenberry said the position was initially created as an unpaid job and that it was realized the intern needed to be paid due to their work load. Brabo said that if Dr. Young says there is enough money in the budget to fund the position with the Commissioner of Revenue, then it's not about funding. She then asked what was the issue about. Bueche said it was about funding for him. He said that even though the County may have the money it doesn't mean they have to spend it.

Brabo then said in January, when the Supervisors went through the listing of Boards and Commissions, she "graciously took on the bulk of them" because she knew there was a legislative aide that could help. She added that she was going to assume that at the next Board meeting her peers on the Board would take an equal share of the Boards and Commissions and use their vacation time or sick days to attend since she would no longer have someone to assist her. She added that she already gives more than 40 hours a week on behalf of the County and that she certainly isn't compensated for it. Granger said he was more than willing to take on any position she was willing to drop off of. Binder added that she wanted to make sure she knew which ones were mandated. Bueche said that it certainly should be fair and equitable and that he's had to take leave before to attend things. Bueche said he felt things were already pretty fair but Granger interjected and said he felt like he wasn't doing enough and that he would gladly take on more positions. Jenkins asked and Bueche confirmed that the position was still funded through the end of the fiscal year, which is the end of June.

The meeting adjourned at 9:39pm.

Meeting Attendees:
John Jenkins (Board of Supervisors)
Jeff Bueche (Chairman, Board of Supervisors)
Richard Granger (Board of Supervisors)
Ruby Brabo (Board of Supervisors)
Cathy Binder (Board of Supervisors)
Neiman Young (County Administrator)
Eric Gregory (County Attorney)
T. C. Collins (School Board)
Gina Panciera (School Board)
Gayle Hock (School Board)
Tammy Indseth (School Board)
Dr. Robert Benson (Superintendent)

Meeting Agenda

Next Meeting:
The Board of Supervisors will next meet on March 25, 2019 at 6:30 pm in Company 1.

Previous Meeting:
Read about the previous Board of Supervisors Meeting.

Tuesday, March 26, 2019

2019-03-19 - Service Authority Meeting Notes

by Neil Richard

The Service Authority Board of Directors began their meeting at 6:31pm on March 19th.

There was one amendment to the Agenda. An item was added to the Action Items section regarding budget line item transfers.

There was no Public Comment.

In an effort to keep the meeting short due to an expected longer Supervisor meeting later, most of the presentations were shortened. Christopher Werle's report was simply that he attended the budget work session on March 18th. Richard Granger said he attended as well. Cathy Binder said she would pass on her update and would fill everyone in during the next meeting. Ruby Brabo had no report. Mike  Bennett's report had two items. He attended the same budget work session on the 18th and participated in a conference call with Davenport on the 15th that was related to the Service Authority's financial options going forward.

The Consent Agenda was approved.

The County Attorney, Eric Gregory, had no report.

Regarding the adoption of the Code of Ethics by the Board of Directors, Mike Bennett, Chairman, stated that in the past, the Supervisors were the Board of Directors so there was no need to adopt this policy. However, with two citizen members, Bennett said "we're as ethical as they are" and the policy applies to the citizens just as much as the Supervisors. Bennett said he and Christopher Werle think it's important to formalize that tonight. The Code of Ethics was approved.

Next was the budget line item transfer. Jonathon Weakley, General Manager, said the transfer was necessary because the Ferry Dock pump station was not working and they had to pump and haul the waste daily to prevent sewage from backing up into people's homes. Weakley said that because 3-phase power was too expensive to install, the pump station would need to be retrofitted with a submersible pump. The project would cost about $40,000. To cover the cost of the project, funds need to be transferred in order to bring the pump the pump station online.

Bennett asked how much the 3-phase power would cost to which Weakley said it was roughly $200,000. Bennett replied that $40,000 was certainly less and that the project couldn't wait until the start of the next fiscal year. After the transfer was approved, Brabo asked if the 3-phase power was something that could be installed in the future to resolve the issue. Weakley said the submersible pumps would solve the issue. He added that for the same cost of 3-phase power, he could buy the whole pump station three times over. He added that by fixing the issue now, it also reduced traffic in the area and freed up Service Authority resources.

Bennett then discussed the proposed change in policy for remote participation at meetings. He said that Brabo had tried to participate in the last meeting remotely but because there as no policy, she wasn't allowed to do so. Bennett said the Supervisors have adopted a policy like this and expected the Service Authority policy to be ready by the next meeting.

Jonathon Weakley then gave a shortened General Manager's report. He said the air compressor motors had been ordered for Hopyard Farm and the third well at Fairview Beach was online and operational. On the waste water side, he said the nutrient credit invoice was $3,454.20. In other business, Weakley added that the March 27th budget work session was moved to April 1st and that a preliminary Wiley Wilson Utility Master Plan discussion would take place on the 20th. He said that some of the information in the report would need to be redacted for security reasons. On the same day, the local Governor's School students would be touring the Dahlgren Waste Water Treatment Plant (WWTP) as well as the Fairview Beach well house. Weakley said he was also working to schedule a tour for Fairview Beach residents of the WWTP. Bennett said his concern was that with so many people, it might be safer and easier to split them into two tour groups. Weakley agreed and said he was looking at two dates to see if that would help. He was also concerned that he didn't want to schedule too many tours as it might increase the amount of overtime costs for staff to be present. [EDITOR'S NOTE - Neil Richard, a co-founder of Project94, was a chaperone on the Governor's School field trip.]

Jumping back to the Governor's School tour, Binder suggested the bus could park at Potomac Elementary School. Brabo said that wouldn't work because there's no sidewalk. Binder clarified that the bus could drop them off at the WWTP then park at Potomac to wait until they were done. Bennett thanked Binder for her suggestion.

Bennett said they were trying to rush a bit because the Board of Directors was going to move off the dais to the tables on the floor to discuss the decommissioning study by Draper Aden. He then invited Jeff Bueche and John Jenkins to join them along with the representatives from Draper Aden.

EDITOR'S NOTE - During the Feasibility Study Presentation by Draper Aden, the presentation on their findings was not made public because it needed to be redacted for security reasons. Additionally, because of the lack of microphones at the tables, it was difficult to hear all of the conversations. What follows is simply a high-level overview of their presentation.

Draper Aden's study was to perform a cost benefit analysis of decommissioning the Purkins Corner WWTP and the Oakland Park WWTP. Taking these two plants out of service would then require additional infrastructure to move the waste to the Hopyard Farm WWTP. While Purkins Corner and Oakland Park are operating relatively efficiently for their age and capacity, it was noted that Hopyard Farm was operating under capacity and therefore not efficiently. Additionally by taking two WWTPs out of service, it would require less work on the part of the Service Authority and would make permitting easier with Virginia Department of Environmental Quality (DEQ).

Draper Aden's two main options were to reverse the flow of the pipes going into Purkins Corner and add more pipe along Kings Highway (Route 3) to feed into Hopyard Farm WWTP. This portion would cost about $3.6 million. A similar plan was created for Oakland Park but there were two options given. One was to have the flow to Hopyard Farm start at the end of the line near the Industrial Park at a cost of about $3 million. The other option was to have it go towards Sealston and then go to Hopyard Farm. The idea behind this second option was to allow more customers the option of tapping into the sewer system in the future should the County want to promote development in the Sealston area. There would be an additional cost to this option though, roughly $2 million more, because of the extra mileage of pipe that would need to be installed.

There was some confusion about the size of pipe being different, the number of pumps needed, and the amount of effluent capacity. Draper Aden did a fair job of explaining the rudimentary aspects of septicity in pipes, how far a pump can pump sewage, and the difference between effluent capacity at the WWTP versus at the pump station. Draper Aden also explained that if the County opted to run the line from Sealston to Hopyard Farm WWTP, they factored potential growth into their findings already so that the proposed system could handle twice the existing amount.

Purkins Corner, built in 1997 and upgraded in 2002, and Oakland Park, built in 1993 and expanded in 2003, are the oldest WWTPs in the system and near the end of their useful life. With that in mind, Draper Aden said Hopyard Farm WWTP was the best end point for their effluent. Hopyard Farm WWTP is currently running under its 375,000 gallon per day capacity and is already permitted for 500,000 gallons per day. Additionally, with some minor upgrades and a new permit, it could handle a million gallons per day. Draper Aden said that with a full build out of Hopyard's 900 homes and commercial plans, plus the current flow from Purkins Corner WWTP and Oakland Park WWTP, the ending amount of effluent would still be under the current capacity of 375,000 gallons per day.

Draper Aden then got into the projected costs. The bottom line cost for their recommendation was about $9.7 million. Although it wasn't shown to the public, they said they ran some estimates on costs. And although some of those listening seemed to be confused by the variables used, it was obvious Draper Aden made reasonable assumptions based on current data and projected costs. They said the County could continue to run all three plants as they are now at a cost of $14 million over the next 20 years. Or they could shut down Purkins Corner and Oakland Park and shift everything to Hopyard Farm at a cost of $21 million over the next 20 years. In a nutshell, it would cost 50% more to operate with two fewer plants over that 20 year span. However, what wasn't factored into that cost projection was any funding from federal or state grants or any local contributions from the County.

There was some question as to grant applications and if applying for a grant obligated them to use it and the answer was no. The Service Authority could apply for a grant but could turn it down if the financing options were not positive. It was at this point that Jeff Bueche said he felt like the Service Authority should be looking at selling to a private company because it wasn't financially stable enough to sustain its own operations. Bennett said that this is a long range project and not something that would happen in the immediate future. Bennett said the Service Authority has been "beat up and is bleeding from multiple wounds." He said AQUA came in and stopped the bleeding. Brabo added "but we're still in the ICU." Bennett said true and there is still a lot of rehab ahead. He said the Service Authority is still trying to get back on their feet and it may take awhile because "we have issues to deal with right away" but this project was something to look at doing in the future.

The Directors then went back to their chairs on the dais. Bennett continued by saying the Service Authority has talked about making things public and they were working on it but because it deals with public infrastructure that may be possible targets for terrorists, certain things would need to be redacted.

The meeting adjourned at 7:45pm.

Meeting Attendees:
Christopher Werle (Board of Directors)
Jonathon Weakley (General Manager of Service Authority)
Richard Granger (Board of Supervisors)
Michael Bennett (Chairman, Citizen)
Ruby Brabo (Board of Supervisors)
Cathy Binder (Board of Supervisors)
Neiman Young (County Administrator)
Eric Gregory (County Attorney)

Meeting Agenda

Next Meeting:
The Service Authority will next meet on April 1, 2019 at 6:30 pm at the Revercomb Building.

Previous Meeting:
Read about the previous Service Authority Meeting.

Thursday, March 21, 2019

OPINION - Smoot Libary and Predicted Travel Expenses

by Neil Richard

The Board of Supervisors convened yet another budget work session on March 14, 2019. With the School Board backing out of the meeting earlier in the week to revisit their request for additional funding, the meeting refocused on the Smoot Library needs and the Supervisors' predicted travel expenses.

Once again, the tension between some Supervisors and the Smoot Library arose during the meeting. While Mrs. Carol Sparbel and Mrs. Dixie Lee Washington were representing the Smoot Library Board of Trustees, what wasn't seen by many present was their incredible history with King George County. Mrs. Sparbel has spent decades of her life here in King George giving back to the community, including the Smoot Library. Mrs. Washington has also served the community over the years but she never mentioned that it was her father that built the original library. I think those credentials may have added some weight to their plea for more funding for the library.

Thankfully, Sparbel and Washington presented enough evidence to prove that funding was needed for an Adult Services Librarian at the library. They said the position was created in 2014 but due to the Supervisors level funding the library they have had to leave that position unfilled. In an attempt to fill the gap of the necessary position, three part time workers were hired. When Jeff Bueche asked if Robin Tenney was able to attend the meeting, the Trustees said she was busy hosting a library function. A function that the Adult Services Librarian could have taken charge of had there been funding to hire one.

John Jenkins asked about the security and safety issue that was raised but I felt the intent of the question was lost in the muddle. Having served as a Trustee in the past, I wanted to butt in and answer that without more money to hire more people, the library would have to reduce hours. Staffing the building with one person just isn't safe.

One frightening tidbit of information that arose was that the library is dependent upon multiple sources of revenue. If the County reduces how much it spends on the library, or level funds it again this year, the state will also reduce the amount of aid it gives to Smoot. State aid accounts for roughly 18% of the library's revenue so it would have a big impact.

Dr. Neiman Young, County Administrator, used some drink containers to explain the question of level funding and staff raises. He said that by level funding the library last year, there was an unintended consequence. Young said that because raises were put into place for the employees, the overall pot of money the library had to spend was actually reduced. Ruby Brabo said they were never made aware of those consequences last year when they decided to level fund their budget.

Jeff Bueche asked if the library had taken on any fund raising efforts since last year. Sparbel said they had and have always done fundraising through various events. Sparbel said that a common point of misunderstanding was that some Supervisors believed the Trustees were specifically charged with fundraising for the library to the point of it being self-sufficient. She said the Trustees had scoured their documents and policies but had not found anything that said that. She asked that if any of the Supervisors could prove that and show it to them, the Trustees would be happy to take that direction from the Supervisors and proceed forward.

In having done research on the issue of merging with Central Rappahannock Regional Library (CRRL) last year, I knew I had accumulated several references and massive amounts of data on the Lewis Egerton Smoot Memorial Library. One of those resources was the original County Ordinance from October 1973 that states nothing about the Trustees being required to raise funds for the library. Additionally, the current County Code regarding the library says much the same thing. I am sure it could be argued by an attorney in either direction, but the fact that the County Code states the "trustees may receive assistance in operating the library from the state library system." It further states "All funds to be used by the trustees shall be appropriated by the board of supervisors prior to expenditure." As I see it, this means the Smoot Trustees need the Supervisors and the County for funding.

After more discussion, Sparbel said the Trustees were more than willing to continue to work providing services to the citizens of the County. The Supervisors gave their general consensus to fund the position for the library.

The Supervisors then reviewed the expenditures by category, and called attention to only a few departments that had large increases caused by vehicle or personnel requests. With the librarian position added in, and an unexpected increase in health insurance costs, the proposed increase in expenses was just over $839,000. Dr. Young cautioned that this did not include the School budget. When some of the Supervisors got a little anxious about the increase, Dr. Young assured them that the revenue side, which would be presented at a later work session, looked promising enough to have another year of a low or no tax increase.

With their minds at ease, the Supervisors then presented each of their own proposed travel expenses for the coming budget year. Below are their predicted travel expenses:

  • Cathy Binder - $3,550
  • Ruby Brabo - $11,775
  • Jeff Bueche - $2,750
  • Richard Granger - $1,800
  • John Jenkins  - $2,750
  • Miscellaneous - $2,000

This totaled to $24,625 so they agreed to make the maximum an even $25,000. Brabo did note that the Virginia Association of Counties (VACo) and the National Association of Counties (NACo) would reimburse King George for some of her travel. She also said that she had been asked by both groups to run for office again and asked her peers for their approval to do so. The Supervisors approved. In closing, John Jenkins asked that the Travel Policy and additional information be added to the County's website. While the policy is present, none of the exact figures have appeared yet.

Ruby Brabo's Projected Travel Spending.

Jeff Bueche's Projected Travel Spending (he would later add $250 for a registration fee he forgot about).

Richard Granger's Projected Travel Spending (he would forget to add the same $250 fee as Bueche).

John Jenkins' Projected Travel Spending.

Cathy Binder's Projected Travel Spending.

Wednesday, March 20, 2019

2019-03-12 - Board of Supervisors Meeting Notes

by Neil Richard

The Board of Supervisors began their meeting at 8:15pm.

There were no amendments to the Agenda.

Jim Lynch began Public Comment by saying he wanted to report on the 10th Annual Half Marathon that was held on the Dahlgren Railroad Heritage Trail. He said it was quite a success on the cold and rainy morning with over 100 runners and over 20 volunteers. Lynch said the comments from the runners were very positive about the day and the course. Lynch said he wanted to express appreciation to the County for the helpers they had on hand, including personnel from the Fire, Rescue, and Emergency Services Department as well as the King George Amateur Radio Operators and the Fredericksburg Railroad Museum for providing two train cars. He said the kids in particular enjoy the train cars. Lynch said the overall winner was Matt Boyd and Lynch wanted to mention him specifically because he is a native of King George. Lynch said Boyd has also won the race in the past. [EDITOR'S NOTE - Neil Richard, a co-founder of Project94, is the Treasurer of the Friends of DRHT.]

Next to speak was Kim Dodge who wanted to thank Richard Granger for following up with her on the flashing left turn arrows at Port Conway and Kings Highway (Route 3). Dodge said that Granger contacted the right people but their comment was that the project was state wide and the intersection met the criteria for that type of light. She also said that the bottom line from the traffic engineers was that people just needed to learn how to drive. She again thanked Granger for following through even though their hands were tied.

Cathy Binder then read a letter from Kelly Lewis. Lewis said she was a recent patient at the CVS Minute Clinic and noted that when she arrived, the wait time was over four hours. Lewis said she didn't have to wait that long because she scheduled an appointment online ahead of her trip but in talking to the medical professional there, the long wait times were a regular occurrence. Lewis said she was told all the patients would likely not be seen that day, even if the employee worked through their lunch break. Lewis said she supported the proposed medical venue prior to this but her experience was the catalyst to write a letter urging the Supervisors to support the project as well. She said long wait times like this are unacceptable and that even though the rural integrity of King George will always be cherished and valued, the County needs these things.

Jeff Bueche then read a letter from Renee Parker. Parker said that one of the topics at an upcoming work session would be the library and wondered about the previous discussions to merge with Central Rappahannock Regional Library (CRRL). Parker said she saw no value in the library merging with CRRL however saw a cost savings of $14,000 per month by the library becoming a County department. In addition to the claimed cost savings, Parker said it would allow the County to provide oversight and transparency that the community deserves. She said that it takes about half a million dollars a year to fund the library and thought the County's oversight and guidance was the only way to provide proper stewardship of the library.

John Jenkins began his report by thanking everyone for their comments. He especially wanted to thank Lynch for his comments on the trail saying it was another reason it is the crown jewel in the County. Jenkins then quipped that he was going to run the race but "twisted his ankle or something." Jenkins continued that he couldn't agree more about the need for medical facilities. He said you can't have enough stuff like that and that the Board has been vocal about the issue as well as citizens. Jenkins said the Board has not seen any official plan yet but would look at it when it arrives. Jenkins attended the George Washington Regional Commission (GWRC) meeting on February 25th and the budget work session on the 26th. He said he also attended the Home Show on March 2nd and the YMCA Casino Night on the 9th.

Richard Granger started his report by thanking everyone that came out to comment as well. He said he appreciated Parker's comments on the library and Lewis' comments as well. Granger said he attended the budget work session on February 26th then made a motion to appoint Thomas Kramer to the Wetlands Board. The motion was approved. Granger then said at an earlier meeting it was questioned if Gina Panciera could serve on the Building Code Board of Appeals while also serving as an elected official on the School Board. Granger said that County Attorney Eric Gregory found no conflict and that Panciera is an engineer, a certification that is required for the Board. Finding nobody else qualified and willing to serve, Granger made a motion to reappoint Panciera to the Board. The motion was approved.

Cathy Binder's report began with her thanking Dodge for coming out to speak and for understanding that sometimes the Supervisors can't fix everything. To Lynch, Binder said that as the former Cross Country Coach at King George High School, she remembered seeing Matt Boyd's name many times on the list of records. On February 25th and March 7th, Binder attended Service Authority meetings. On February 26th, she attended the budget work session. Binder said she also attended the Home Show and was able to talk to a lot of residents about a lot of topics. On the 6th she attended the Rappahannock Area Agency on Aging meeting and took a tour of the Westmoreland County Sheriff's Office and Courthouse on the 12th.

Before Ruby Brabo began her report, Jeff Bueche said she had previous approval to attend the meeting remotely via video conference. Brabo then reported on her participation in a National Association of Counties (NACo) conference call on February 22nd and again on the 25th. Also on the 25th she attended the GWRC meeting. On the 26th she took part in another NACo conference call related to the Waters of the United States (WOTUS) and attended the budget work session. On March 1st, she went to a WOTUS meeting with NACo, the Environmental Protection Agency (EPA), and the Army Corps of Engineers. From the 1st through the 6th she attended the NACo legislative conference during which she met with the Rural Affairs Committee to discuss the burden of a 2020 census being done only online. Brabo said this online-only format would result in skewed numbers in rural areas with limited or no internet access, thus impacting their ability to get Federal funding that is based on census data. Brabo said she was awarded with the Chairman's John Deere award during the conference because of her advocacy for a higher population cap for Rural Broadband. During the conference she also attended Capitol Hill briefings related to surface transportation and medical access for veterans after arrest but prior to conviction. On March 6th Brabo attended the Spotsylvania Hospital Board meeting. On the 7th she attended the Service Authority budget work session. On the 9th she participated in the Sheetz to Sheetz Run to support Ainsley's Angels.

Jeff Bueche then read his report and apologized that it was so long-winded. He said he attended the budget work session on February 26th. Bueche said after many drafts and conversations, the Board approved a Travel Policy Amendment for transparency and accountability. He said he has been asked since then about the language concerning the appointment of a Virginia Association of Counties (VACo) and NACo representative. Bueche said that VACo and NACo lobby for things he supports and doesn't support and would rather have a seat at the table to guide that process than be left in the dark. ON March 2nd he attended the Fairview Beach Polar Plunge and the Home Show. On March 9th Bueche attended the Casino Night at the YMCA. He said the upcoming meeting with the School Board would be delayed but that he felt the reported amount of $1.8 million the schools would ask for was unrealistic. He said he would be holding a Round Table discussion on March 22nd at Caledon State Park to discuss the County's infrastructure needs. From fire and rescue needs to the Service Authority to empty buildings, he asked that everyone come with ideas on how to solve the issues. Bueche finished his prepared remarks by reminding everyone that he can be reached via email (Monroe@co.kinggeorge.state.va.us).

Adding to his report, Bueche thanked Dodge and Lynch for speaking. To Lynch he said the only way he was running was if somebody was chasing him but congratulated him on a successful event. To Lewis, he thanked her for her letter and agreed that reliable medical care was needed and is outlined in the Economic Development Strategic Plan. To Parker's comments on the library, he said it caused him to reflect on the previous discussions held last year. Bueche said that from what he's seen, the Supervisors don't have the authority to bring Smoot under the purview of the County as a department. He said that authority lies with the library's Board of Trustees. Eric Gregory, County Attorney, agreed, stating that the Supervisors can't make a unilateral decision and that it has to be a mutual decision between both groups. Bueche added that his second point was that while he had an open mind during those earlier discussions on joining CRRL, he didn't think her quoted cost savings of $14,000 per month was accurate. Bueche said he believes the overall savings was $10,000 to $20,000 per year, not $14,000 per month. Bueche ended his report stating he also visited the Westmoreland County Sheriff's Office and Courthouse and felt a design like that could meet King George's needs.

The Consent Agenda was approved.

The County Attorney, Eric Gregory, had no report.

Marta Perry of the Tri-County/City Soil and Water Conservation District then gave a presentation. She gave a brief overview of the history of the group, some of the efforts that they undertake, and some of the roles that they play in the area. Perry said they were not a regulatory agency but rather focused more on helping farmers and residents reduce pollution runoff into the water system as well as to help reduce soil erosion. She said they administer grant programs and offer free site visits to property owners and even work to reduce the caseload of local governments. She finished her presentation by announcing that Cloverfield Enterprises, a farm managed by the Hunley family, once again earned the Clean Water Farm Award. Bueche then read the proclamation to that effect.


Tim Hatch, Chairman of the Landfill Advisory Committee, then presented the draft Purkins Corner Convenience Center Standard Operating Procedure (SOP). Hatch said the Supervisors had directed the Landfill Committee to create a policy for both Sealston and Purkins Corner and this was their version for Purkins Corner. He said the draft had gone through many edits, including from Dr. Neiman Young, County Administrator, and Eric Gregory, County Attorney. Hatch said the Committee looked at surrounding counties and used that as a basis. Brabo asked about two errors on the SOP, including the incorrect header for "5 Rules" when there were more than five rules and the duplicate entry for florescent bulbs. Because of the lag in her being able to communicate remotely, the rest of the Board had already made a motion to approve and voted to approve it as she was talking. Bueche then consulted with Gregory who said they could step back and address Brabo's concerns and then vote again. With discussion reopened, Brabo again stated her concerns as well as that residents were not given direction on where to dispose of prohibited items. Hatch said that the prohibited items wouldn't be allowed anywhere and Brabo argued that some items could be taken to Sealston. After more discussion among the Supervisors and Hatch, the Board approved the SOP with the two modifications Brabo noted and gave the Committee the direction to further amend the SOP to address Brabo's request for where to dispose of prohibited items. [EDITOR'S NOTE - Neil Richard, a co-founder of Project94, is the Secretary of the Landfill Advisory Committee.]

Next was Dr. Young's request for the Board to approve a contract for mold remediation at the Courthouse. Granger asked how soon the process would start and Young said within 30 days. Binder asked if employees would be forced to move and Young said no, the work would take place at night. The Board approved the contract.

Dr. Young then asked for approval for an amendment to the Personnel Policy related to the declaration of an emergency. The Board approved after Brabo thanked him for helping train staff for these scenarios and updating the policies.

Next was a request from the King George Art Guild to display a painting in the Board Room. Binder said she was excited to see this happen and felt it would be a great addition to the room. The Board approved.

Dr. Young then asked to amend the budget regarding the Supervisor's travel spending. The Board approved.

Dr. Young then said he had contact from the Planning Commission. Brabo said she found it disturbing that the Planning Commission chose to present maps that showed Dahlgren as a Primary Settlement District at their Open Houses when the Supervisors had voted to remove it from the list. Brabo said that if the Supervisors voted to remove Dahlgren as a settlement zone, they should have shown that on the maps to get better feedback from residents regarding the updated Comprehensive Plan. Dr. Young said Brabo was correct in that was how the Planning Commission presented the maps to the public and that the Planning Commission felt that the arbitrary three mile radius was a practical solution. Young said they were aware of the Supervisor's recommendation. Bueche added that he was at the first Open House and he discussed the issue with Brabo but didn't recall a vote, but rather a consensus. Brabo said there was indeed a vote at the work session and that the Joint Land Use Study (JLUS) recommends a three to five mile military overlay district to act as a buffer for military installations. Nobody mentioned that the Dahlgren Naval liaison previously informed the Planning Commission that the Navy did not want to remove Dahlgren as a Primary Settlement District.

Editor's Note: In doing research to see if the Board of Supervisors voted to remove Dahlgren as a Primary Settlement Area, the results are inconclusive. There are no Meeting Minutes from the Supervisors and the Planning Commission Meeting Minutes from the joint meeting simply state:
"Mr. Jenkins, KGCBOS stated due to infrastructure, he would like to see Dahlgren removed from the comprehensive plan as the primary and/or designated settlement for the proposed Mixed Use Development (MUD). Ms. Brabo, KGCBOS seconded Mr. Jenkins proposal and Chairman Granger, KGCBOS third the proposal."
Additionally, my own notes from the evening simply state "GRANGER, BRABO, and JENKINS: remove dahlgren [sic] as primary settlment [sic] area or district to reduce impact on NSWC, CAPT Netta asked for this in the past and was refused by previous BOS"

It should also be noted that later in 2018 at the October 23rd meeting, the Planning Commission altered the Military Installation Area (MIA) around Dahlgren to meet the Joint Land Use Study (JLUS) guidelines. Additionally, at the October 9, 2018 Planning Commission meeting, the Navy spoke out against the removal of Dahlgren as a Primary Settlement Area stating:


"Ms. Keenan discussed the Dahlgren Primary Settlement Area. Ms. Keenan stated there was discussion about removing the Dahlgren Primary Settlement Area from the KGC Comprehensive Plan to provide a larger buffer around the Naval Surface Warfare Center Division Dahlgren (NSWCDD) base. [Ms. Lynne Keenan is the Community Planning Liaison Officer for Naval Support Activity South Potomac, Dahlgren.]

Ms. Keenan stated while unchecked growth is a concern to the mission of Dahlgren, we feel compatible development in this area has been much needed for amenities and services for personnel and their families. It is the official position of the (US Naval Support Activity South Potomac) base Commanding Officer, Captain Michael O’Leary that removing the Dahlgren Primary Settlement Area would be a greater harm than good for growing personnel and the ability to meet the demands of the nearly 12,000 persons that work and live on the base. Some people have complained the Navy’s position on this matter has not been vocalized clearly enough, therefore, there is an issued apology for same. The Navy supports compatibility with businesses and business development (as part of the JLUS) in the Dahlgren Primary Settlement Area and it is the hope of the Navy to continue to use these services and amenities in the future."

Dr. Young then informed the Board that the School Board would not be coming to the work session on the 14th and instead intended to come on the 19th. Bueche asked if the citizens on the Budget Advisory Committee would be invited. Young said they would be. Although Brabo was upset the School Board delayed the meeting, she wanted to make sure the citizens would be able to participate in the discussion. Bueche reiterated that concern saying the school system was a major part of the budget and wanted the citizens to actively participate. The rest of the Board was amenable to that. Because of the concern over the amount of time involved, Young said he would prepare a bare bones agenda for the evening.

The meeting adjourned at 9:39pm.

Meeting Attendees:
John Jenkins (Board of Supervisors)
Jeff Bueche (Chairman, Board of Supervisors)
Richard Granger (Board of Supervisors)
Cathy Binder (Board of Supervisors)
Neiman Young (County Administrator)
Eric Gregory (County Attorney)

Absent:
Ruby Brabo (Board of Supervisors) - Not present in person but attending remotely via video conference.

Meeting Agenda

Next Meeting:
The Board of Supervisors will next meet on March 14, 2019 at 6:30 pm at Company 1.

Previous Meeting:
Read about the previous Board of Supervisors Meeting.

Tuesday, March 19, 2019

2019-03-12 - Service Authority Meeting Notes

by Neil Richard

Editor's Note: I arrived approximately ten minutes late to the Service Authority meeting due to a prior commitment to serve on the Landfill Advisory Board earlier in the evening.

The Service Authority Board of Directors began their meeting with Ruby Brabo conferencing in via video chat from out of town. According to Eric Gregory, County Attorney, the Service Authority Board of Directors does not have a policy to allow Directors to attend via remote participation. Unlike the Service Authority, the Board of Supervisors does have a policy allowing this. Because of this lack of a policy, Brabo was allowed to observe but was not allowed to participate.

Bennett suggested that perhaps the first order of business at the next meeting was to have a policy for that ready to adopt.

There were no amendments to the Agenda.

Jim Lynch opened Public Comment by asking if Ruby Brabo was a member of the Board. Mike Bennett, Chairman, said that she was a member of both the Service Authority Board of Directors as well as the Board of Supervisors.

Christopher Werle began his report by saying he attended budget work sessions on February 25th and March 7th. On February 27th he attended the South Potomac Community Relations Council Meeting in Waldorf. On March 5th he contacted Debbie Messmer from the Virginia Department of Emergency Management (VDEM) regarding the status of the Federal Emergency Management Agency (FEMA) review of the Fairview Beach project. Werle said that FEMA was still reviewing the plan but has not asked any questions yet which Werle felt was encouraging.

Richard Granger reported that he attended the budget work sessions on February 25th and March 7th.

Cathy Binder reported she also attended the budget work sessions on February 25th and March 7th. Binder said she also attended the Agenda meeting on March 8th.

Mike Bennett said he also attended the budget work sessions on February 25th and March 7th. On February 22nd, Bennett also attended a meeting with Dr. Neiman Young, County Administrator, and Cliff Parker of AQUA. Bennett said that Parker provided a number of charts and graphs related to the water and sewer rates in Virginia. Bennett attended the hearing before the Wetlands Board on February 28th related to the riverbank stabilization project in Fairview Beach. He said the Wetlands Board was concerned about some of the plans, specifically back up plans, should construction interrupt water and sewer service. Bennett said that as far as he knew, the backup plans have always been to run temporary lines on the surface during an outage like that. He felt that during construction, the Service Authority needed to be better prepared for an emergency like that should they be damaged during construction. Bennett added that there were several photos of the impacted area that showed the drainage and erosion issues, included new areas that had eroded since the last set of photos had been taken. He also said that VDEM sent the project to FEMA during the recent government shutdown and that was a likely cause behind their delay. Bennett ended his report saying that he attended the Agenda meeting on March 8th.

The Consent Agenda was approved.

The County Attorney, Eric Gregory, had no report.

Next on the Agenda was a discussion of the Utilities Master Plan, Phase I by Wiley-Wilson. Bennett said they would hold a preliminary meeting with himself, Jonathon Weakley, General Manager, and Travis Quesenberry, County Engineer, to prepare for the presentation to the whole Board later. Bennett mentioned that one of the things Wiley-Wilson surveyed for their plan were pump stations and how to get them into compliance with Virginia Department of Environmental Quality (DEQ).

Jonathon Weakley began his General Manager's report by first asking if Ruby Brabo could hear him. She stated she could. Weakley's report followed in the footsteps of his previous reports by covering the same three general topics. Under water, he said that the consumer confidence reports are in progress, lead and copper sampling plans are being worked on, and Fairview Beach flow data was prepared for the Insurance Service Office (ISO) Rating. He said that the hydrant testing was not done at every hydrant. Weakley said that the scheduled system flushing would be announced via KGAlert and highly recommended that everyone sign up for the alert system. For the Hopyard water system, Weakley said the air compressor motor will need to be replaced and that parts are on order. For Fairview Beach, he said that well #3 is still offline but should be running by the end of the month. He added that the faulty switch in Cleydael was replaced.

Under the waste water side of operations, Weakley said they held interviews earlier in the day and the pool of candidates was promising. He said required compliance documentation was sent to DEQ but it apparently did not meet the state's needs so he was working with them to determine what the next step would be. Bennett asked how many pump stations were in compliance and Weakley said four out of the 35. Bennett reiterated much of what was discussed during the budget work sessions that DEQ required some contingency plans for the pump stations and that much of the estimated $700,000 cost was associated with generators. In reviewing their inventory, it was discovered that three generators could be used to fill some of the gap at the eight stations that needed them. Two pump stations had no room for generators. Bennett said that regardless of how many generators needed to be purchased, it was still a large amount of money. Weakley concurred and added that part of his response was to ask for a Preliminary Engineering Report (PER) due to the confines of many of the pump stations. He said there were other options for a contingency plan besides a generator but many required land that may not be available. There was additional discussion about the Wiley-Wilson report meeting the requirements from DEQ regarding the compliance documents. After reviewing the Consent Order and consulting with Eric Gregory, it sounded like the Wiley-Wilson report should meet the requirements but Weakley said he was still going to contact DEQ to work with them to determine what else was needed. Bennett again reiterated that the Service Authority has limited resources and to come up with $700,000 right away would be too much, not to mention the implementation of installing generators right away. Werle commented that he was afraid DEQ's response would be that low interest loans are available but said the Board wouldn't want to do that.

Weakley continued his waste water report by saying he looked into three (3) phase power at the Ferry Dock pump station and it was too expensive. He said instead he would look into a submersible pump to see if that would work better at a lower cost. In reviewing the Waste Water Treatment Plants (WWTPs), Weakley noted that the Total Nitrogen (TN) and Total Phosphorus (TP) amounts were looking okay at all WWTPs except Purkins Corner. He said there was an overload of influent over three days which caused the Total Kjeldahl Nitrogen (TKN) to exceed the weekly and monthly limits. Weakley said the goal at each WWTP was to keep the numbers low to act as a buffer. He said the idea was to "not keep yourself up at night, or in my case, keep myself up at night." Bennett asked if the exceedance at Purkins Corner would result in a violation notice. Weakley said it could result in a Notice of Violation (NOV) or a warning letter. He said that DEQ may assess points as well, similar to points on a driver's license, but said that points are typically reserved for more excessive issues. Werle added that compliance points could result in DEQ taking punitive action if they get too high.

Under the other information section of his report, Weakley said Draper Aden would be presenting their decommissioning study later this month. He invited John Jenkins and Jeff Bueche to attend as the decision impacted all of King George. There was some discussion about what version of the report to send out prior to the meeting because the final determination had changed at the last minute. Weakley then broke the bad news that he had finally received the assessment for Dahlgren and Fairview Beach WWTPs regarding their Water Quality Improvement Fund (WQIF) grant violation. He said the repayment amount for Dahlgren was $58,260 and Fairview Beach was $2,272 for a total of $60,532. Werle asked what the deadline was for repayment and Weakley said 90 days. Bennett said he felt like this was a case of double jeopardy where the Service Authority was being punished twice for the same thing. Bennett said he understood that they were different but it hurt to pay this amount on top of the $82,000 fine they already had to pay DEQ. Werle said he was doubtful Bennett would be successful in arguing that. Gregory agreed and said that Bennett knew they were two different matters entirely. Bennett said that it's because of issues like this that the Board has asked Weakley to give monthly updates on nutrient amounts. He apologized to the audience if they fell asleep but said they never knew this information in the past. Werle said the Service Authority has had to repay portions of the WQIF grant in the past and clarified later in the meeting that the total amount repaid since 2009 was $162,330, not including the amount from tonight. Bennett said it made him afraid to go for another grant if you can't comply. Weakley's finished his report by saying he was still looking for the white paper Brabo had asked for at a previous meeting regarding the study done that showed lower nutrient levels could be achieved.

The Board then went into Closed Session at 8:10pm and invited Jeff Bueche and John Jenkins to attend.

Bueche and Jenkins left the Closed Session at 8:04pm.

The Board returned from Closed Session at 8:10pm.

Weakley noted the dates and times of upcoming meetings, including a budget work session on March 18th, a regular meeting on March 19th, and another budget work session on the 27th.

The meeting adjourned at 8:11pm.

Meeting Attendees:
Christopher Werle (Board of Directors)
Jonathon Weakley (General Manager of Service Authority)
Richard Granger (Board of Supervisors)
Michael Bennett (Chairman, Citizen)
Cathy Binder (Board of Supervisors)
Neiman Young (County Administrator)
Eric Gregory (County Attorney)

Absent:
Ruby Brabo (Board of Supervisors)
present via video chat and was allowed to watch and listen but due to a lack of policy allowing video conference attendance, she was not allowed to vote on anything

Meeting Agenda

Next Meeting:
The Service Authority will next meet on March 18, 2019 at 6:30 pm at Company 1.

Previous Meeting:
Read about the previous Service Authority Meeting.

Monday, March 18, 2019

King George Middle School Expansion Update

by Neil Richard

The original plaque* for the King George High School has a new one above it.
I was recently granted the opportunity to take a tour of the ongoing construction at the King George Middle School. It's been 25 years since I walked the hallways of the building on a regular basis. My former teacher, Principal Jennifer Collins, and John Fartro, Construction Superintendent for Branch Builds, acted as my tour guide on a sunny but cold day.

Floor plan of the lower level.


As we walked around, I noticed the students and teachers seemed to have adapted well to the ongoing construction inside the building as well as the expansion work taking place outside. Collins and her staff have taken things in stride and embraced a "#underconstruction" motto. Throughout the tour it was obvious that Fartro and Collins met on a regular basis and both were easily adaptable to each others' needs. Teachers would move to a different room to make way for workers to complete a task or workers would park somewhere else to make room for parents. It was clear that everyone worked well together and was focused on the end result, a newly expanded middle school.

Closer view of the expansion area.


The tour began in the Office. While the layout is different now than way back in my day, it will eventually become an area for Career Technical Education (CTE) with the Nurse's Office becoming a computer lab. Most of the existing classrooms will have little to no work done. A handful will get new walls or expanded to be larger but generally speaking no major work is being done in the existing classes.

Upstairs in the new wing.

Fartro noted that all of the ceiling tiles and rails will come down in order to install a fire suppression system. The tiles were already missing in some areas and it was neat to see all of the inner workings in the ceiling, something that was always hidden to students until now. When asked about asbestos or lead abatement, he said the asbestos was already taken care of several years ago. Although, he said, there was still a boiler outside that needed to be addressed but it wouldn't happen until construction reached that section of the school.

The existing cafeteria is on the right. New classrooms and Chorus room will be on the left.

The areas in the existing structure that get the biggest makeover are the current cafeteria, former outdoor eating area, and the foreign language hallway. The foreign language hallway gets straightened out a little and bathrooms added to the backside for use by those in the new expansion. The current cafeteria will become classrooms as will the former outdoor eating area. I assume that's what those dual covered walkways just outside of the cafeteria were originally designed for because I don't remember anyone really using them back then. The new expansion in this area will also include a new chorus room and about ten classrooms.

Concessions stand will be incorporated into the expansion as well as bathrooms.

As we cut through the gym, we discussed the hallway that would span from one side of the building to the other, cutting between the auditorium and gym. The gym and auditorium would remain largely untouched however the auditorium would add an ADA compliant wheelchair lift onto the stage and the gym already had larger chiller lines installed for the HVAC system.

Serving area for the new cafeteria.

As we stepped into the expansion zone, it was clear that the workers were working hard. There was a two month delay in starting the project and several weather delays that put the project about two and a half months behind schedule, however the expected final completion is October 2020. Major completion is expected to be done by the end of 2019 with the hope that the new cafeteria will be operational by September. The cafeteria was one of the main hurdles as they needed it to be functional before they can begin construction on the existing cafeteria. It will be a challenge to coordinate everything but it felt like everyone would be able to make it happen. If everyone did their math correctly, current fourth grade students should be the first students to use the new wing of the middle school.

View outside from the side entrance. A parking lot and fields will be between the expansion and the existing baseball field.

As we walked around the new wing, everything was bare cinder block and metal studs and steel framing. I never saw a worker standing around, they were always moving or doing something. Safety was a priority as well. Not only did we wear eye protection, head protection, and a safety vest, but I could see the high lifts had fire extinguishers and danger zones with falling debris were clearly marked. Part of the contract with the builder also stipulates that workers get a background check as well. Fartro expanded on that by saying each worker gets a number on their hardhat every morning and if any student or employee has an issue with a worker, they simply need to report the number. Collins said they haven't had any issues. Being somewhat familiar with construction crews and their habits, I asked about smoking. Fartro said there were some issues to start with but things smoothed out and they have a designated smoking area by the construction office for workers to use.

Principal Jennifer Collins standing in her new office.

During the tour, I asked a few random questions that I gathered from parents and students. I asked Collins if she knew what the plans would be for the grand opening ceremony, when the project was complete, but she wasn't sure just yet. She did say the plaque would be supplied to the school but she wasn't sure if the existing one would be moved or remain in place. I asked Fartro about the windows in the existing cafeteria that look out to the block wall. He said the windows would eventually be blocked in. The secondary gym, or auxiliary gym, would be just a gym with no stands or seats. Collins was excited about the view her new office would have but seemed more excited about the new library that would be upstairs in the expansion. When I asked Fartro about the work crew, he said the number on site would range from two to sixty, depending on weather and what was being done. During our tour, he said there were about 30 on site. I asked if there were any local residents working on the site and he said many on the crew were not only local residents but many also had gone to school in the building. Fartro said that some crews came from outside the area, such as the steel workers that came from Texas.

Panoramic view showing the view from the new library.

When we finished the tour, I was impressed by the level of cooperation, the attention to detail, and the amount of progress. Even though it's been the wettest year in decades, the crew has been working hard to make up for lost time. As with any major construction project, the details matter and it showed that plans were made early on for several aspects of school life. And it was great to see two different leaders be so open in expressing their needs. The only downside to my tour was how old I felt when I walked outside. I'm sure those that graduated from the old King George High School felt the same way when this building was built.

*The original plaque reads:

 King George High School
1968
Dedicated to
the youth of King George County

School Board of King George County
Stuart A. Ashton, Chairman
Elmer R. Morris, Jr.
Wayland A. Clarke, Jr.
Lawrence W. Roller, Superintendent and Clerk

Board of Supervisors
R. Webster Allensworth, Chairman
Woodrow W. Saft
Ashby B. Strother
V. Elwood Mason, Clerk

Architect
Mintz and Easter, A.I.A., Springfield, Virginia

Contractor
Sherman Construction Corporation, McLean, Virginia

Construction Supervisor
William F. Stevens